Privacy Policy

Last Updated: September 18, 2025

Proof Images (“Company,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website www.Proof-Images.com (the “Website”) or use our photography services or products. This policy complies with the Texas Data Privacy and Security Act (TDPSA) and other applicable laws. By using the Website or our services, you consent to the practices described in this Privacy Policy.

1. Scope

This Privacy Policy applies to personal information collected from individuals who visit our Website, create an account, book photography services, purchase products, or otherwise interact with us. Under the TDPSA, “personal information” refers to any information that is linked or reasonably linkable to an identified or identifiable individual, including sensitive personal data as defined below.

2. Information We Collect

We may collect the following types of information:

2.1 Personal Information You Provide

• Contact Information: Name, email address, phone number, mailing address, or other information you provide when booking services, creating an account, or contacting us.

• Payment Information: Credit card details, billing address, or other payment-related information processed through our secure third-party payment processors.

• User-Submitted Content: Photos, comments, reviews, or other content you submit to the Website or share with us.

• Booking Details: Information related to your photography session, such as event dates, locations, or preferences.

2.2 Automatically Collected Information

• Usage Data: Information about your interaction with the Website, such as IP address, browser type, device information, pages visited, and time spent on the Website.

• Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies to enhance your experience, analyze Website performance, and deliver personalized content. You can manage cookie preferences through your browser settings.

• Location Data: General location information (e.g., city or region) derived from your IP address or provided during booking.

2.3 Sensitive Personal Data

Under the TDPSA, sensitive personal data includes information such as racial or ethnic origins, religious beliefs, health data, or precise geolocation. We may collect sensitive personal data (e.g., photographs that may reveal personal characteristics) only with your explicit consent or as necessary to provide our services.

3. How We Use Your Information

We use your personal information for the following purposes:

• To Provide Services: To process bookings, deliver photography services, and fulfill orders for products (e.g., prints, albums).

• To Communicate: To respond to inquiries, send booking confirmations, provide updates about your session or order, or contact you about our services.

• To Improve Our Website and Services: To analyze usage data, enhance Website functionality, and tailor our offerings to your preferences.

• For Marketing: To send promotional emails, newsletters, or special offers, with your consent where required by law. You may opt out of marketing communications at any time (see Section 7).

• For Legal Compliance: To comply with applicable laws, regulations, or legal processes, including TDPSA requirements.

• For Security: To protect the Website, prevent fraud, and ensure the security of our systems and your information.

4. How We Share Your Information

We do not sell your personal information. However, we may share your information in the following circumstances:

• Service Providers: With third-party vendors (e.g., payment processors, cloud storage providers, or delivery services) who assist us in operating the Website or providing services, subject to confidentiality agreements.

• Legal Obligations: When required by law, such as in response to a subpoena, court order, or other legal process.

• Business Transfers: In connection with a merger, acquisition, or sale of assets, where your information may be transferred to a successor entity.

• With Consent: When you provide explicit consent for us to share your information, such as for marketing partnerships or displaying your photos in our portfolio.

5. Your Rights Under Texas Law

As a Texas resident, you have the following rights under the TDPSA:

• Right to Access: Request confirmation of whether we process your personal information and access details about the data we hold.

• Right to Correct: Request correction of inaccurate personal information.

• Right to Delete: Request deletion of your personal information, subject to certain exceptions (e.g., legal obligations).

• Right to Data Portability: Request a copy of your personal information in a portable, machine-readable format.

• Right to Opt Out: Opt out of the processing of your personal information for targeted advertising, sales, or profiling with significant legal effects.

• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To exercise these rights, contact us at [Insert Email Address] or [Insert Phone Number]. We will respond to verifiable requests within 45 days, subject to extensions allowed under the TDPSA. We may deny requests in certain cases, such as when the request cannot be verified or conflicts with legal obligations.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience and analyze Website performance. You can control cookies through your browser settings or opt out of non-essential cookies via our cookie consent tool (if applicable). Under the TDPSA, we will obtain your consent for processing sensitive personal data through cookies where required.

7. Marketing Communications

If you opt in to receive marketing communications, we may send you emails or other promotions about our services or products. You may opt out at any time by clicking the “unsubscribe” link in our emails or contacting us at [Insert Email Address]. Opting out of marketing communications does not affect transactional or service-related communications.

8. Data Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee the absolute security of your information.

9. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, or resolve disputes. For example:

• Booking and payment information is retained for the duration of the service contract and as required by tax or accounting laws.

• Photos or user-submitted content may be retained for portfolio or marketing purposes with your consent, unless you request deletion.

10. Third-Party Links

The Website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third parties. We encourage you to review their privacy policies before providing personal information.

11. Children’s Privacy

Our Website and services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected such information, please contact us immediately at [Insert Email Address].

12. International Users

If you access the Website from outside the United States, your information may be transferred to and processed in the United States, where our servers are located. By using the Website, you consent to this transfer and processing. If you are in a jurisdiction with stricter privacy laws (e.g., the EU), please contact us to discuss applicable protections.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on the Website or, where required by law, by direct communication. Your continued use of the Website after changes are posted constitutes your acceptance of the revised policy.

14. Contact Information

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

• Email: doylewilliamson@yahoo.com

• Phone: 512-947-1786

• Address: PO Box 200934

For Texas residents, you may also submit a verifiable consumer request to exercise your TDPSA rights by contacting us at the above details.

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